A large tent or canopy may be required for receptions held outdoors to protect you and your guests from the sun or rain. Usually rented through party rental suppliers, tents and canopies can be expensive due to the labor involved in delivery and set-up.
Options: Tents and canopies come in different sizes and colors. Depending on the shape of your reception area, you may need to rent several smaller canopies rather than one large one. Contact several party rental suppliers to discuss the options.
Things To Consider: Consider this cost when making a decision between an outdoor and an indoor reception. In cooler weather, heaters may also be necessary.
DANCE FLOOR
A dance floor will be provided by most hotels and clubs. However, if your reception site does not have a dance floor, you may need to rent one through your caterer or a party rental supplier.
TABLES / CHAIRS
You will have to provide tables and chairs for your guests if your reception site or caterer doesn't provide them as part of their package. For a full meal, you will have to provide tables and seating for all guests. For a cocktail reception, you only need to provide tables and chairs for approximately 30 to 50 percent of your guests. Ask your caterer or reception site manager for advice.
Options: There are various types of tables and chairs to choose from. The most common chairs for wedding receptions are white wooden or plastic chairs. The most common tables for receptions are round tables that seat 8 guests. The most common head table arrangement is several rectangular tables placed end-to-end to seat your entire wedding party on one side, facing your guests. Contact various party rental suppliers to find out what types of chairs and tables they carry as well as their price ranges.
Things To Consider: When comparing prices of renting tables and chairs, include the cost of delivery and set-up.
LINEN / TABLEWARE
You will also need to provide linens and tableware for your reception if your reception site or caterer doesn't provide them as part of their package.
Options: For a sit-down reception where the meal is served by waiters and waitresses, tables are usually set with a cloth (usually white, but may be color coordinated with the wedding), a centerpiece, and complete place settings. At a less formal buffet reception where guests serve themselves, tables are covered with a cloth but place settings are not mandatory. The necessary plates and silverware may be located at the buffet table, next to the food.
Things To Consider: Linens and tableware depend on the formality of your reception. When comparing prices of linens and tableware, include the cost of delivery and set-up.
